- Senior Research Support Associate, Chung Lab
- Project Coordinator, Brown Lab
- Administrative Assistant II
Senior Research Support Associate – Job ID #16864
Institute for Medical Engineering and Science and Picower Institute for Learning and Memory, to assist with general operational and research-related tasks within an experimental neuroscience / engineering laboratory working with mouse tissue and clinical samples. General operational tasks include maintaining inventory, making buffers, 3D microscope imaging, tissue processing, 3D image analysis, and other laboratory and experimental tasks as needed. The opportunity to contribute to or lead projects is available as competency in various skills is demonstrated. Will work under the supervision of the postdocs and principal investigator.
A B.S. in bioengineering, biology, neuroscience, biological engineering or a related field preferred. At least 1 year experience working in a laboratory setting is desirable. Ability to work independently and as part of a team is critical. Strong communication skills and attention to detail are required. Ability to troubleshoot experimental obstacles and exhibit good moral judgment. Experience in tissue processing, imaging and/or image analysis are highly desirable.
Please apply to the position using job #16864 through the MIT jobs portal at http://jobs.mit.edu.
Project Coordinator, Brown Lab – Job ID #17180
The Project Coordinator (PC) Neuroscience Statistics Research Laboratory (NSRL), to be responsible for day-to-day management and execution of research projects focused around advancing the science of understanding general anesthesia. The Project Coordinator will work collaboratively to oversee the operation and integration of all research projects within the NSRL. The Project Coordinator will coordinate the research efforts and facilitate interactions among the NSRL investigators to achieve the greatest likelihood of accomplishing the NSRL’s research goals. He/she will support the brainstorming of future projects; conduct literature reviews; draft and edit manuscripts; create presentations; synthesize, draft, and present research results; write/edit materials for wider lab and community use, e.g., newsletters and website; organize/oversee events/conferences/symposia; serve on new hire interview and onboarding teams; develop and support new initiatives; support other researchers’ work and design and complete independent research; respond to information requests; and perform other duties as assigned. The Project Coordinator will display a high degree of initiative and independent judgment and collaborate closely with laboratory leadership to continually assess and direct a wide range of issues including research program operations, personnel management, regulatory, quality improvement, long range planning and program development and implementation.
Principal Duties and Responsibilities:
Project Management (90%):
- Coordinate and implement a wide range of projects identified as priorities by the Director of the Center.
- Serve as a contact with internal and external partner teams.
- Develop and implement a detailed project plan to monitor and track progress.
- Develop and manage project timelines. Take action steps and works with others to meet objectives and deadlines.
- Maintain project plans/schedules/deliverables for multiple projects and may manage competing priorities for multiple programs or projects. Track key project metrics.
- Plan, organize, prioritize and track status of project activities. Monitor project scope and schedule. Perform follow-ups as needed, coordinate resources and escalate issues to Director as needed.
- Compile, review, and analyze complex data and findings. Create reports for management on project success and provide recommendations on next steps, how to resolve issues, etc.
- Organize and complete special projects as needed.
Administrative Operations (10%):
- Handle sensitive and confidential information with discretion.
- Draft and edit correspondence, communications, presentations and other documents.
- Prepares required project documentation and reports.
- Create and edit spreadsheets.
- Perform research using multiple sources (internet, library, etc.) on topics designated by the Director.
- Schedule diverse and complex appointments and meetings.
- This is a dynamic and ever changing environment, and applicant will have to have the flexibility to work with changing priorities and changing teams.
Perform other duties as needed or required.
Qualifications & Skills:
- Bachelor’s degree in psychology, neuroscience, or related social science field required
- A minimum of three years’ administration/operations and/or project management experience.
- Meticulous attention to detail
- Excellent organizational, writing, editing, and communication skills
- Comfort presenting to different audiences.
- Ability to handle multiple priorities from multiple sources, perform accurately despite time pressure and frequent interruptions, work independently, and collaborate with different people as part of a team.
- Ability to handle confidential information.
- Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe (Illustrator) and LaTex.
- Familiarity with web site editing and ability and willingness to learn new programs.
Please apply to the position using job #17180 through the MIT jobs portal at http://jobs.mit.edu.
Administrative Assistant II – Job ID #17238
Under minimal supervision, provide comprehensive administrative support for three professors and their research groups in the Institute for Medical Engineering and Science (IMES).
Principal Duties and Responsibilities:
- Assist with the preparation and organization of materials for courses such as assisting with updating and compiling course reading materials, editing Powerpoint presentations, and working with Copytech on copyright information. Maintain course website.
- Respond to inquiries requiring a broad understanding of work-area policies and procedures. Provide explanations and instructions and ensure inquiries are addressed and resolved.
- Update faculty members’ CVs and maintain up to date list of their publications. Compose and edit internal correspondence and documents. Assist with layout and graphics for research manuscripts. Design PowerPoint presentations from established content.
- Use Web software to input, update, and maintain Web content including the lab websites and develop a template for all project pages.
- Following budgetary guidelines, monitor and order supplies and equipment. Select vendors. Process journal vouchers, requisitions, and purchase orders using SAP. Process requests for payment and invoices. Use signature and purchasing authorization as appropriate.
- Monitor and reconcile accounting statements in compliance with financial review and control. Investigate and follow up on purchasing/accounting discrepancies. In conjunction with Finance office, assist with the monitoring and reconciling of research and discretionary accounts in SAP. Prepare and approve purchasing and accounting forms; approve Procurement card transactions; submit FRCs monthly.
- Assist faculty with the preparation of grant proposals and coordinates pre- and post-grant award management, including tracking submission deadlines for funding requests, renewals and annual reports.
- Schedule appointments and meetings. Coordinate events, such as research group meetings, seminars, conference logistics, luncheons and recreational activities for the labs and class trips. Duties include reserving space, scheduling presenters, ordering refreshments, preparing materials, and advertising. Prepare complex itineraries for multiple constituents.
- Manage complex domestic and international travel arrangements. Process travel reimbursements using Concur. Coordinate logistics for attendance at conferences for staff as well as internal and external sponsor visits including hotel, transportation and visa, if applicable.
- Resolve problems in a thorough and timely manner, including basic computer problems.
- Gather information and submit requests for visiting and postdoctoral appointments. Draft appointment letters. Assist with orienting and training new students, staff, and visitors. (For example, provide guidance on the Institute procedures for ordering research materials.)
- Assist in upkeep of the space, including overseeing the maintenance of office equipment, and setting up and maintaining common areas.
- Create filing systems and monitor for efficiency. Maintain records such as travel vouchers and research grants/contracts. Initiates changes and updates to manuals and procedures for own area. Train others regarding policies and procedures.
- Deal with confidential issues using discretion and judgment.
- Proactively seek training and development opportunities to improve and update skills in order to better support faculty.
- Perform other administrative, financial, and clerical duties as necessary to support faculty activities, including: distribute mail, coordinate mass mailings, photocopy, library and Internet searches.
Requirements: At least three years’ relevant work experience; strong interpersonal, customer service, organizational, and oral and written communication skills; attention to detail; ability to maintain confidentiality, learn new skills, and balance priorities across simultaneous projects; and proficiency with MS Office and ability to learn new software applications. Seek proactive and self-motivated individual who can demonstrate resourcefulness and the ability to work both independently and as part of a team. Bachelor’s degree and Adobe, Endnote, Stellar, SAP, and web design software experience preferred. MIT experience helpful.
Please apply to the position using job #17238 through the MIT jobs portal at http://jobs.mit.edu.