- Communications Administrator
- Senior Research Support Associate, Chung Lab
- Technical Associate I, Brown Lab
- Technical Associate I, Bhatia Lab
- Administrative Assistant II
- Academic Programs Assistant
Communications Administrator – Job ID #17195
Guided by the vision and strategic direction set by the Director of the Institute for Medical Engineering and Science (IMES), the Communications Administrator will contribute to communications strategies and implement communications and marketing activities that engage diverse constituencies, including faculty, strategic partners, industry, current and prospective donors, alumni, current and prospective students, and media.
Principal Duties and Responsibilities:
- Will collaborate with others in IMES to identify research and education activities and projects that best represent IMES’s goals, activities, and accomplishments to internal and external audiences.
- Research, develop, write, and edit creative and original content and collateral for print communications.
- Develop content for digital communications such as websites, social media, and email outreach.
- Write letter templates, fundraising appeals, and other donor-related and stewardship materials to help generate financial support for IMES’s activities.
- Support student admissions efforts for the Harvard-MIT Program in Health Sciences and Technology (HST is the graduate program housed within IMES) and other IMES educational activities through website content development, presentations, and print collateral.
- Create print and digital communications to advertise programs and events.
- May create, format, and edit presentations for meetings and events for the IMES Director.
- Act as primary support on IMES’s and HST’s web and social media presence, including developing and maintaining content on the websites, making updates, and coordinating with website vendor support.
- Interact with vendors (e.g., writers, designers, web developers, agencies, film production).
- Compile data and metrics for input into measuring communications performance.
- Coordinate with other existing communications staff and resources within MIT and serve as the primary contact for all communications, including contacts with local, national, and international media as well as the MIT News Office, communications staff in the School of Engineering, and other media outlets at MIT.
- Manage and update audio/visual archives, including documenting departmental activities and news. Organize and record historical department documents, images, video, etc.
- Manage and update contact databases.
- Keep current with best practices in the field of communications. Provide recommendations on new standards, technologies, and trends in online communities.
- Perform other duties as assigned.
Qualifications & Skills:
- Bachelor’s degree in English, communications, or related field.
- Minimum of 3 years of communications, marketing, or related experience required. Experience in higher education preferred.
- Excellent research, writing, and editing skills.
- Experience in print and digital communication.
- Ability to manage multiple concurrent projects in an evolving and deadline driven environment.
- Strong organizational skills and attention to detail.
- Ability to work independently as well as part of a dynamic team and build productive relationships with diverse constituencies across multiple units.
- Ability to maintain confidentiality.
- Proficient in Adobe Creative Suite (e.g., InDesign, Illustrator, Photoshop) and Microsoft Office.
Please apply to the position using job #17195 through the MIT jobs portal at http://jobs.mit.edu.
Senior Research Support Associate – Job ID #16864
Institute for Medical Engineering and Science and Picower Institute for Learning and Memory, to assist with general operational and research-related tasks within an experimental neuroscience / engineering laboratory working with mouse tissue and clinical samples. General operational tasks include maintaining inventory, making buffers, 3D microscope imaging, tissue processing, 3D image analysis, and other laboratory and experimental tasks as needed. The opportunity to contribute to or lead projects is available as competency in various skills is demonstrated. Will work under the supervision of the postdocs and principal investigator.
A B.S. in bioengineering, biology, neuroscience, biological engineering or a related field preferred. At least 1 year experience working in a laboratory setting is desirable. Ability to work independently and as part of a team is critical. Strong communication skills and attention to detail are required. Ability to troubleshoot experimental obstacles and exhibit good moral judgment. Experience in tissue processing, imaging and/or image analysis are highly desirable.
Please apply to the position using job #16864 through the MIT jobs portal at http://jobs.mit.edu.
Technical Associate I, Brown Lab – Job ID #17122
To assist with neuroscience experiments and data analysis. Will apply knowledge of clinical neuroscience and medicine in the context of data analysis and database design. Responsibilities will include the collection and preprocessing of clinical big data; management of a large clinical database of physiological and medical time series; software development and code management; data analysis of EEG and physiological time series (e.g., EKG and NIRS data); technical set-up and hands-on equipment duties; assisting with clinical experiments at MA General Hospital. This position provides excellent preparation for someone interested in pursuing graduate or medical school or who is entering industry in fields similar to bioinformatics and medical device and software engineering.
Requirements: bachelor’s degree, preferably in electrical engineering, computer science, bioinformatics, or related field; at least two years’ laboratory experience including undergrad experience; strong programming or software development background using MATLAB,SQL, git, Python, and C++; a foundation in signal processing; ability and willingness to gain new technical (i.e., programming, statistics) skills; strong interpersonal skills for working within an interdisciplinary team and interacting with patients and their families during clinical research; and ability to understand and interpret clinical, medical, and physiological data of various types. Seek an independent problem-solver who can demonstrate the flexibility necessary to handle parallel projects in a fast-paced clinical environment. A master’s degree and an interest in or experience with clinical or neuroscience research are preferred. Job #17122
This is a one-year term appointment.
Please apply to the position using job #17122 through the MIT jobs portal at http://jobs.mit.edu.
Technical Associate I, Bhatia Lab – Job ID #16791
Institute for Medical Engineering and Science (IMES), Work in Professor Bhatia’s lab at the cutting edge of nanotechnology for the development of diagnostic and therapeutic strategies to overcome drug resistance/drug delivery barriers in infectious disease. The position will also include an administrative component, for which the candidate will play a lab-supporting role under the supervision of the lab manager. Relevant duties may include participation in supply ordering, invoice tracking and filing, organizing and maintaining various lab inventories, equipment maintenance and requesting equipment repairs. Hands-on experimental work will be performed at the interface of microbiology and nanomedicine, where the main research responsibility will be to plan and execute bacterial culture experiments under the supervision of a postdoctoral mentor. Bench responsibilities will include techniques applied to assess candidate antibacterial materials (microdilution, cytotoxicity, hemolysis), animal studies (bacteria innoculation, injections, breath collection, live animal imaging, tissue collection, processing animal tissues), mammalian and bacterial cell culture, microscopy, nanotechnology (peptide conjugation and analysis), and biology (FACS analysis, RT-qPCR, Western blotting). Other duties may include configuring and operating laboratory apparatus and instruments such as those necessary for standard tissue culture or molecular biology assays, as well as animal surgical and husbandry tasks; reading and recording instrument data; tabulating data and keeping detailed laboratory records; ordering chemicals, reagents, and other laboratory supplies; participating in laboratory meetings and planning sessions with a diverse group of biologists and engineers; reading literature applicable to nano drug delivery systems and the development of ant-infective agents; and overall, contribute – with the aid of colleagues – to maintaining the laboratory.
Bachelor’s degree in Life Sciences in a field related to microbiology, bioengineering, infectious disease, cellular biology, and/or molecular biology required, with the equivalent of at least 2 years of relevant research experience in related lab techniques, which may include undergraduate work. Proven aptitude with lab techniques including bacteria culture, animal handling, flow cytometry, and immunohistochemistry are strongly preferred. Experience with mammalian and bacterial viability assays, animal infection models and imaging, as well as molecular techniques such as cloning, PCR, and Western blotting are also desired. Ability to solve complex problems. Ability to exercise judgment within defined practices and techniques. Willingness to learn new research and techniques. Excellent communication skills and the ability to interact with all levels of staff and with external contacts. Exceptional organizational, critical thinking skills, and attention to detail are essential.
This is a one-year position with the possibility of renewal, contingent upon grant funding.
Please apply to the position using job #16791 through the MIT jobs portal at http://jobs.mit.edu.
Administrative Assistant II – Job ID #17238
Under minimal supervision, provide comprehensive administrative support for three professors and their research groups in the Institute for Medical Engineering and Science (IMES).
Principal Duties and Responsibilities:
- Assist with the preparation and organization of materials for courses such as assisting with updating and compiling course reading materials, editing Powerpoint presentations, and working with Copytech on copyright information. Maintain course website.
- Respond to inquiries requiring a broad understanding of work-area policies and procedures. Provide explanations and instructions and ensure inquiries are addressed and resolved.
- Update faculty members’ CVs and maintain up to date list of their publications. Compose and edit internal correspondence and documents. Assist with layout and graphics for research manuscripts. Design PowerPoint presentations from established content.
- Use Web software to input, update, and maintain Web content including the lab websites and develop a template for all project pages.
- Following budgetary guidelines, monitor and order supplies and equipment. Select vendors. Process journal vouchers, requisitions, and purchase orders using SAP. Process requests for payment and invoices. Use signature and purchasing authorization as appropriate.
- Monitor and reconcile accounting statements in compliance with financial review and control. Investigate and follow up on purchasing/accounting discrepancies. In conjunction with Finance office, assist with the monitoring and reconciling of research and discretionary accounts in SAP. Prepare and approve purchasing and accounting forms; approve Procurement card transactions; submit FRCs monthly.
- Assist faculty with the preparation of grant proposals and coordinates pre- and post-grant award management, including tracking submission deadlines for funding requests, renewals and annual reports.
- Schedule appointments and meetings. Coordinate events, such as research group meetings, seminars, conference logistics, luncheons and recreational activities for the labs and class trips. Duties include reserving space, scheduling presenters, ordering refreshments, preparing materials, and advertising. Prepare complex itineraries for multiple constituents.
- Manage complex domestic and international travel arrangements. Process travel reimbursements using Concur. Coordinate logistics for attendance at conferences for staff as well as internal and external sponsor visits including hotel, transportation and visa, if applicable.
- Resolve problems in a thorough and timely manner, including basic computer problems.
- Gather information and submit requests for visiting and postdoctoral appointments. Draft appointment letters. Assist with orienting and training new students, staff, and visitors. (For example, provide guidance on the Institute procedures for ordering research materials.)
- Assist in upkeep of the space, including overseeing the maintenance of office equipment, and setting up and maintaining common areas.
- Create filing systems and monitor for efficiency. Maintain records such as travel vouchers and research grants/contracts. Initiates changes and updates to manuals and procedures for own area. Train others regarding policies and procedures.
- Deal with confidential issues using discretion and judgment.
- Proactively seek training and development opportunities to improve and update skills in order to better support faculty.
- Perform other administrative, financial, and clerical duties as necessary to support faculty activities, including: distribute mail, coordinate mass mailings, photocopy, library and Internet searches.
Requirements: At least three years’ relevant work experience; strong interpersonal, customer service, organizational, and oral and written communication skills; attention to detail; ability to maintain confidentiality, learn new skills, and balance priorities across simultaneous projects; and proficiency with MS Office and ability to learn new software applications. Seek proactive and self-motivated individual who can demonstrate resourcefulness and the ability to work both independently and as part of a team. Bachelor’s degree and Adobe, Endnote, Stellar, SAP, and web design software experience preferred. MIT experience helpful.
Please apply to the position using job #17238 through the MIT jobs portal at http://jobs.mit.edu.
Academic Programs Assistant – Job ID #17109
Institute for Medical Engineering and Science (IMES), to support IMES academic programs including the Harvard-MIT Health Sciences & Technology (HST) program and any future expansion of IMES program offerings.
Principal Duties and Responsibilities:
- Coordinate summer and certificate programs with responsibilities including coordinating publicity, recruiting, selecting participants, hosting networking events, and program evaluation.
- Support the Graduate Administrator with PhD admissions by verifying application materials, and organizing interview and recruiting events; including booking rooms, coordinating phone interviews, catering, room set-up.
- Coordinate publicity, information sessions and faculty visits to facilitate student diversity recruiting.
- Manage events with minimal supervision including annual faculty poster session and graduation; assist with annual student research forum, fall and spring dinners and other events as needed.
- Work with student government representatives to facilitate the student nominations and selection process for annual community awards; provide ongoing guidance to changing student leadership.
- Manage HST faculty membership by maintaining listings of faculty affiliated with the HST program, tracking cross-institutional appointments, ensuring compliance with cross-institutional reporting requirements, and updating faculty profiles on the HST website.
- Contribute to efforts to engage HST alumni, including events and email list maintenance.
- Will also provide general administrative support including compilation of reports, general office support, and parking and room reservations as needed.
- Other duties as assigned.
Qualifications & Skills: A minimum of three years office experience, preferably in an academic environment; ability to work effectively as a team member, strong attention to detail, and customer service orientation; proficiency with email, internet, and Microsoft Office required; FileMaker proficiency desirable. A bachelor’s degree and MIT or Harvard experience preferred. Must be able to exercise discretion and good judgment with regard to confidential information and/or issues. Ability to work occasional nights/weekends for events. (approx. 4-6 times per year)
Please apply to the position using job #17109 through the MIT jobs portal at http://jobs.mit.edu.