Career Opportunities

CURRENT OPENINGS

  1. Junior Faculty Position
  2. Human Resources Administrator
  3. Financial Officer
  4. Administrative Assistant 2
  5. Financial Officer
  6. Technical Associate II

Junior Faculty Position

The Institute for Medical Engineering and Science (IMES) http://imes.mit.edu/ at the Massachusetts Institute of Technology (MIT), in Cambridge, Massachusetts, invites applicants to apply for junior tenure-track faculty positions in the area of medical data science to begin July 1, 2020 or on a mutually agreed date thereafter. IMES is pioneering novel research and graduate education paradigms at the convergence of engineering, science, and medicine. IMES also houses the Harvard-MIT Program in Health Sciences and Technology (HST), MIT’s Clinical Research Center and Center for Translational Research, the Medical Electronic Device Realization Center, and the Center for Microbiome Informatics and Therapeutics. The appointment will be made in partnership with the MIT Department of Electrical Engineering and Computer Science (EECS) and the position will be part of the Artificial Intelligence and Decision-Making (AID) faculty.  The position will have equal academic responsibilities in IMES and EECS.  Applicants should hold a PhD in engineering, science, computer science, or a related field (including MD or MD/PhD) by the beginning of employment. While all research areas are of interest, IMES is particularly interested in candidates whose research is pertinent to using “big data” to inform and improve clinical decision-making. The successful candidate will be expected to fulfill all teaching, research, and service obligations of a junior faculty member at MIT. Faculty duties include teaching at the undergraduate and graduate levels, advising students, conducting original scholarly research, developing course materials at the graduate and undergraduate levels, and service to MIT and the profession. Interested candidates should submit application materials electronically at http://imes-search.mit.edu/register. Each application should include: curriculum vitae; the names and addresses of three or more references; a strategic statement of research interests; and a statement of teaching interests. Each candidate must arrange for reference letters to be uploaded at http://imes-search.mit.edu/letters.

Applications received by February 28, 2020 will be given priority. Questions should be addressed toimes-search@mit.edu.

With MIT’s strong commitment to diversity in engineering education, research, and practice, we especially encourage minorities and women to apply.

MIT is an Equal Opportunity/Affirmative Action employer.

Human Resources Administrator – Job ID #18298

Job Description & Minimum Qualifications:

Provides effective management of HR activities for both IMES and Health Sciences and Technology (HST) Program at both MIT and Harvard Medical School. HST is the academic program housed within IMES. Counsels and advises Faculty and Staff on human resources including personnel policy interpretation and administration, performance management, compensation, employee relations, rewards and recognition, and diversity and inclusion. Coaches and assists faculty and staff on issues relating to employee relations and conflict resolution. Works with appropriate Institute offices in the administering of personnel policy and procedures. Advises managers on organizational issues, develops job descriptions and works with HR Compensation in the position grading process. Provides overall coordination of all annual salary review processes with managers. Provides information and counsel regarding the performance appraisal process, organize review data and maintain relevant statistical summaries. Develops ongoing reporting and tracking processes for IMES management including standard operating procedures and staff resource guides including web-based resources. Will routinely be asked to generate creative solutions to complex problems, which may include working effectively with various individuals or groups in a variety of situations.

 

Principal Duties and Responsibilities (Essential Functions**):

  • Personnel Administration: Interprets and advises Faculty and Staff on complex HR issues including the application of personnel policies and procedures, employee relations, recruitment, performance management, and compensation. Resolves issues and refers only the most complex issues, as appropriate.
  • Organizational and employee development: Ensures appropriate position development, classification, and compensation. Works with managers and faculty on position review, promotion opportunities, and position classification. Works with management to identify training and development opportunities in support of broader talent management strategy.
  • Participates in HR strategic planning for IMES. Contributes to senior management team on goal setting, organization development, work force planning, talent management, and other strategic needs. Employee Relations:  Coaches and provides guidance to managers and employees on employee relations issues, interpersonal issues, and people management responsibilities. Liaison with central HR on complex employee relations issues.
  • Search and Hire Process: Partners with Central HR and hiring managers to assist with hiring process. Activities include screening candidates, participating in interviews, and making recommendations on candidates. Checks references, develops and negotiates salary offers. Prepares search plans and writes search reports. Participates in and advises on outcomes of interviews, reference checks, and salary offers. Partners with managers to create and/or revise job descriptions. Make recommendations on job evaluation and/or pay decisions to Compensation. Develops and conducts departmental orientation for new hires and exit interviews for departing administrative and support staff.
  • Annual Salary Reviews: Manages the performance management and annual salary review (ASR). Notifies staff and faculty of ASR information, deadlines, performance evaluation requirements, and procedures for salary increases. Creates and provides salary increase recommendations to senior HST management.
  • Rank Lists and Affiliate Faculty Appointments: Works with faculty and senior HST Management in the review of Rank Lists to identify those who are to be reappointed for academic staff. Annually reviews Affiliate Faculty appointments with HST senior management and department head to decide on those affiliated faculty members who should be reappointed.
  • Visa Administrator: Oversees visa administration process. Advises faculty and PI’s on complex visa policies and procedures in hiring foreign scholars. Oversees visa applications and renewals including complex visa requests. Responsible for the compilation and submission of all necessary documentation in compliance with federal and state law.
  • Faculty Search: Provides guidance on faculty search procedures. Provide SOE search portal management and advertise in appropriate journals. Answers questions from prospective candidates.
  • Reports: Designs, oversees development of, and generates HR related reports. Compiles data and synthesizes findings (OPA, turnover, etc.) Identifies trends and issues; reports findings to IMES senior leadership.
  • Rewards and Recognition: Designs and administers rewards and recognition events. Manages the budget.
  • Approves HR transactions such as hires, transfers, leaves of absence, and salary changes. Works with HR Payroll on complex pay issues. Oversees and supports complex academic appointments, including securing/processing visas.
  • Promotes a diverse and inclusive workforce. Develops and facilitates diversity and inclusion training and programs.
  • Uses institutional systems at both MIT (SAP, Cognos, Academic Forms) and Harvard Medical School (PeopleSoft, Data Warehouse, Academic Forms) and must be familiar with institutional policies supporting and involved with these functions for both Harvard and MIT. Is MIT contact with HMS Central HR office.
  • Works with MIT Affirmative Action in handling affirmative action reporting, e.g., reviewing and analyzing data, and identifying trends. Generates Cognos reports, maintains accurate personnel and search files.
  • Advises managers and employees on leave of absence policies and processes.
  • Ensures HR activities, records, and forms are in compliance with applicable laws or guidelines. Performs audits.
  • Maintains departmental and Institute-wide directories at both MIT and HMS, ensuring data integrity and timeliness of content.
  • Supervise and mentor IMES HR staff; ensure high levels of performance from direct reports through training, by creating work standards and holding individuals accountable for creating assignments; provide performance feedback and assist employees with plans for development and training.
  • May participate in school or IMES committees and projects.
  • Performs other related duties and projects as assigned.

Supervision Received:

Supervision is received from the Assistant Director for Administration of IMES.

Supervision Exercised:

Will directly supervise IMES HR staff.

Qualifications & Skills:

MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

Bachelor’s degree required. A minimum of four years human resource generalist experience required. Must have excellent communication skills (oral, writing, editing). Superior customer service, organizational, interpersonal and computer skills required. Must be able to maintain confidentially, a high level of accuracy, and attention to detail. Must have ability to meet deadlines and resolve problems effectively.  Solid listening, facilitation and mediation skills required. Demonstrate sound judgment. Must be proficient in MS Office.

PREFERRED EDUCATION AND EXPERIENCE:

SPHR or PHR preferred.

Please apply to the position using job #18298 through the MIT jobs portal at http://jobs.mit.edu.

Financial Officer – Job ID #17824

Financial Officer, Institute for Medical Engineering and Science (IMES), to administer and oversee pre- and post-award sponsored activities and provide ‘cradle to grave’ contract/ grant and financial management for faculty and principal investigators (PIs). This position is an 11-month term appointment.

Principal Duties and Responsibilities:

  • Will be responsible for pre-award activities, including reviewing solicitations, proposal and budget development, and proposal submission to the Office of Sponsored Programs using the Kuali Coeus proposal module for the preparation, routing, and submission of proposals.
  • Will be responsible for post-award management activities, including monitoring the financial performance of grants and contracts to ensure compliance with MIT and sponsor policies and consistency with the sponsor-approved budget; performing financial review and control activities, such as personnel charges, expense review and approval, account extensions, and closeout activities; preparing monthly forecast projections; handling payroll distribution and certification, cost sharing and matching requirements, and other terms and conditions of the award; and preparing annual and final reports and financial analysis for faculty and PIs.
  • Perform financial transactions as necessary, such as approving credit card charges, reimbursements, and travel reports.
  • Serve as a primary contact and resource for faculty, PIs, and staff on financial and research matters, including the interpretation of policies. Advise faculty and PIs and implement their subsequent decisions.
  • Serve as trusted source and subject matter expert in compliance and audit best practices
  • Perform other duties as assigned.

Qualifications & Skills:

Bachelor’s degree and a minimum of five years’ related experience in grant management, accounting, or related financial area; initiative; ability to work independently and solve problems with minimal supervision; work as part of team in a fast paced environment; ability to adhere to tight deadlines; interpersonal and communication skills; analysis and organizational skills; attention to detail; ability to learn changing technologies related to grants and contract management; knowledge of sponsor policies; and advanced knowledge of Excel and SAP or similar accounting package.

Please apply to the position using job #17824 through the MIT jobs portal at http://jobs.mit.edu.

Administrative Assistant 2 – Job ID#18016

Position Overview:

Under minimal supervision, provide comprehensive administrative support for two professors and their research groups in the Institute for Medical Engineering and Science (IMES).

Principal Duties and Responsibilities (Essential Functions**):

Assist with the preparation and organization of materials for courses such as assisting with updating and compiling course reading materials, editing Powerpoint presentations, and working with Copytech on copyright information. Maintain course website.

  1. Respond to inquiries requiring a broad understanding of work-area policies and procedures. Provide explanations and instructions and ensure inquiries are addressed and resolved.
  2. Update faculty members’ CVs and maintain up to date list of their publications.  Compose and edit internal correspondence and documents.  Assist with layout and graphics for research manuscripts. Design PowerPoint presentations from established content.
  3. Use Web software to input, update, and maintain Web content including the lab websites and develop a template for all project pages.
  4. Following budgetary guidelines, monitor and order supplies and equipment.  Select vendors.  Process journal vouchers, requisitions, and purchase orders using SAP. Process requests for payment and invoices. Use signature and purchasing authorization as appropriate.
  5. Monitor and reconcile accounting statements in compliance with financial review and control.  Investigate and follow up on purchasing/accounting discrepancies. In conjunction with Finance office, assist with the monitoring and reconciling of research and discretionary accounts in SAP.    Prepare and approve purchasing and accounting forms; approve Procurement card transactions; submit FRCs monthly.
  6. Assist faculty with the preparation of grant proposals and coordinates pre- and post-grant award management, including tracking submission deadlines for funding requests, renewals and annual reports.
  7. Schedule appointments and meetings. Coordinate events, such as research group meetings, seminars, conference logistics, luncheons and recreational activities for the labs and class trips.  Duties include reserving space, scheduling presenters, ordering refreshments, preparing materials, and advertising.  Prepare complex itineraries for multiple constituents.
  8. Manage complex domestic and international travel arrangements. Process travel reimbursements using Concur. Coordinate logistics for attendance at conferences for staff as well as internal and external sponsor visits including hotel, transportation and visa, if applicable.
  9. Resolve problems in a thorough and timely manner, including basic computer problems.
  10. Gather information and submit requests for visiting and postdoctoral appointments. Draft appointment letters. Assist with orienting and training new students, staff, and visitors. (For example, provide guidance on the Institute procedures for ordering research materials.)
  11. Assist in upkeep of the space, including overseeing the maintenance of office equipment, and setting up and maintaining common areas.
  12. Create filing systems and monitor for efficiency.  Maintain records such as travel vouchers and research grants/contracts. Initiates changes and updates to manuals and procedures for own area.  Train others regarding policies and procedures.
  13. Deal with confidential issues using discretion and judgment.
  14. Proactively seek training and development opportunities to improve and update skills in order to better support faculty.
  15. Perform other administrative, financial, and clerical duties as necessary to support faculty activities, including: distribute mail, coordinate mass mailings, photocopy, library and Internet searches.

Supervision Received:

Supervision is provided by the faculty members and the Assistant Director; position requires ability to perform with minimal supervision.

 Supervision Exercised:

No direct reports.  May monitor and coordinate the work of students and temporary staff.

Requirements:

Education: High School education or equivalent. Bachelor’s Degree preferred.

Experience: A minimum of three years secretarial, office, or related experience.

Strong oral and written communication, interpersonal and organizational skills and the ability to work effectively with people at all levels;. Strong customer service and attention to detail.  Ability to maintain confidentiality, learn new skills and balance priorities across simultaneous projects.  Proficiency with MS Office and ability to learn new software applications. Adobe, Endnote, Stellar, SAP, and web design software experience preferred.  Proactive, self-motivated, and resourceful individual who is able to work independently as well as on a team. Prior MIT experience helpful.

Please apply to the position using job #18016 through the MIT jobs portal at http://jobs.mit.edu.

Financial Officer – Job ID #18161

Financial Officer, Institute for Medical Engineering and Science (IMES), to administer and oversee pre- and post-award sponsored activities and provide ‘cradle to grave’ contract/ grant and financial management for faculty and principal investigators (PIs).

Principal Duties and Responsibilities (Essential Functions**):

  1. Will be responsible for pre-award activities, including reviewing solicitations, proposal and budget development, and proposal submission to the Office of Sponsored Programs using the Kuali Coeus proposal module for the preparation, routing, and submission of proposals.
  2. Will be responsible for post-award management activities, including monitoring the financial performance of grants and contracts to ensure compliance with MIT and sponsor policies and consistency with the sponsor-approved budget; performing financial review and control activities, such as personnel charges, expense review and approval, account extensions, and closeout activities; preparing monthly forecast projections; handling payroll distribution and certification, cost sharing and matching requirements, and other terms and conditions of the award; and preparing annual and final reports and financial analysis for faculty and PIs.
  3. Perform financial transactions as necessary, such as approving credit card charges, reimbursements, and travel reports.
  4. Serve as a primary contact and resource for faculty, PIs, and staff on financial and research matters, including the interpretation of policies. Advise faculty and PIs and implement their subsequent decisions.
  5. Serve as trusted source and subject matter expert in compliance and audit best practices
  6. Perform other duties as assigned.

Qualifications & Skills:

Required: Bachelor’s degree and a minimum of five years’ related experience in grant management, accounting, or related financial area; initiative; ability to work independently and solve problems with minimal supervision; work as part of team in a fast paced environment; ability to adhere to tight deadlines; interpersonal and communication skills; analysis and organizational skills; attention to detail; ability to learn changing technologies related to grants and contract management; knowledge of sponsor policies; and advanced knowledge of Excel and SAP or similar accounting package. Experience with Kuali Coeus, Grants.gov, Brio Query, and relational database skills strongly preferred. MIT experience helpful. NIH experience preferred.

Preferred Qualifications & Skills:

Experience with Kuali Coeus, Grants.gov, Brio Query, and relational database skills strongly preferred. MIT experience helpful. NIH experience preferred.

Please apply to the position using job #18161 through the MIT jobs portal at http://jobs.mit.edu.

Technical Associate II – Job ID #18389

Principal Duties and Responsibilities:

Laboratory for Computational Physiology, to support and undertake projects expanding and supporting large open-source archive of physiologic signals and signal processing software in a lab that brings together data scientists and health practitioners to conduct research for improving health care through new and refined approaches to interpreting data.  Will contribute to software and workflows for extracting patient data from hospital databases and scrubbing protected health information. Includes opportunities to write open source code, participate in research with the potential to improve health care, and carry out self-driven projects. Will provide support and develop open source software for analyzing and processing multimodal clinical data, including structured data, waveforms, and images; develop materials for hands-on workshops that teach practical data science skills to clinical researchers; advise on developments in technology (software packages, machine learning methods) and recommend updates to lab practices as appropriate for improving quality; participate in reproducible research projects that are focused on improving patient care; support and enhance PhysioNet, a platform for sharing clinical resources such as code and data; and other duties as requested.

REQUIRED:  Bachelor’s degree (Master’s preferred) in Biomedical Engineering, Physics, Computer Science or related field. At least four years’ related lab experience. Excellent programming, signal processing, computer systems, and technical writing skills. Ability to perform research independently. Interpersonal skills and ability to interact effectively with team members. Knowledge of one or more programming languages. Experience with Cloud Services, using relational database systems such as Postgres and familiarity with a distributed version control system such as Git, preferred. 
Please apply to the position using job #18389 through the MIT jobs portal at http://jobs.mit.edu.