Project Coordinator – IMES
The Project Coordinator (PC) will work closely with the Principal Investigator of the MIT Center for Human Tissue Models for Infectious Diseases to ensure smooth operations and project coordination on a rapidly expanding range of activities centered around the development of two dimensional and three-dimensional tissue models for infectious diseases. It includes, with minimal supervision, complex, high-level and independent management of projects. The Center for Human Tissue Models for Infectious Diseases is one of several Centers funded by the National Institutes of Health, supporting leading-edge research and dedicated to the development and dissemination of innovation in developing novel tissue models to study infectious diseases that are threats to human health.
The PC will manage critical operational elements of the collaborative initiatives among three research laboratories at MIT and the Whitehead Institute, including coordination and communication across other Centers and with administrators at the National Institutes of Health, ensuring that objectives and timelines set by the Principal Investigator are clearly defined and communicated. PC will also facilitate community building, play a key role in stakeholder management, and ensure contract maintenance.
A Bachelor’s degree is required. Minimum 2 years of administrative or project/program management experience required. Proven experience successfully organizing single or multiple projects. Exceptional organizational, time management and project management skills required. Must have excellent interpersonal and customer service skills. Must be able to analyze and work with data and be familiar with website editing and be willing and able to learn new programs. Ability to interact effectively across all levels, both internally at MIT and nationally with sponsors and partners. Must show good judgement, attention to detail, tact and discretion along with the ability to handle confidential information. Must function effectively independently and as a team member. Will take ownership of work, proactively follow up on action items and consistently deliver high quality results that meet deadlines. Some early mornings or late nights may be required. MIT experience preferred.
This is a one year position with possibility of renewal, contingent upon grant funding.
Please apply to position 14702 through the MIT jobs portal at http://jobs.mit.edu. Posted April 21, 2017.
Administrative Assistant II – IMES
Under minimal supervision provides comprehensive administrative support for up to three faculty members and front desk responsibilities. Responsibilities include: Prepare and process financial paperwork and reimbursements, monitor and reconcile research and discretionary accounts; update faculty members’ CVs and maintain up to date list of their publications, maintain the labs’ websites and develop a template for all project pages. Manage complex travel arrangements and coordinates logistics for attendance at conferences for staff as well as sponsor visits. Assist with layout and graphics for research manuscripts, perform information searches using web and library systems, draft appointment letters and handle other editing responsibilities. Maintain course websites and ensure course materials are up to date; monitor and order supplies and equipment; plan and organize IMES events, research group meetings, seminars and conferences. Assist faculty with the preparation of grant proposals and coordinate pre- and post-grant award management, including tracking submission deadlines for funding requests, renewals and annual reports. Provide orientation and training to student employees and temporary staff. Work in collaboration with lab managers, students and other department staff to ensure smooth operations. Serve as a point of contact for faculty, students, and visitors in the Institute; provide guidance to a broad range of in-person, phone and email inquiries. Oversee scheduling for conference spaces and A/V equipment. Help maintain IMES common and shared spaces, distribute faculty and headquarters mail, monitor supply inventory and place orders for office supplies as needed. Perform other duties as required.
Minimum of three years relevant work experience. Bachelor’s degree preferred. Strong oral and written communication, interpersonal and organizational skills. Strong customer service and attention to detail. Ability to maintain confidentiality, learn new skills, and balance priorities across simultaneous projects. Proficiency with MS Office and ability to learn new software applications. Adobe, Endnote, Stellar, SAP, and web design software experience preferred. Proactive, self-motivated, and resourceful individual who is able to work independently as well as on a team. Prior MIT experience helpful.
Please apply to position 14679 through the MIT jobs portal at http://jobs.mit.edu. Posted April 14, 2017.
Senior Financial Assistant – IMES
Senior Financial Assistant, Institute for Medical Engineering and Science (IMES), to serve as a member of the IMES financial team. Under minimal supervision from the Senior Financial Officer and working closely with the Financial Officer, will provide complex and diverse financial support for pre-and post-award grants administration. Responsibilities include working closely with the Academic Graduate Administrator, various hospitals, and OSP to set up and manage letter of agreements for students; Conducting financial review and control activities for a small portfolio of faculty accounts, e.g., review personnel charges, monitor account expenditures to ensure compliance with applicable guidelines, in accordance with approved budgets, draft account projections, and initiate closeout process; Assisting in preparing monthly spending forecast, and other financial reports for faculty and researchers; Assisting the Senior Financial Officer with the preparation, review, and submission of grant proposals, including drafting the budget and collecting the proposal files. Analyzes and interprets widely varying situations and resolves issues through unique approaches and/or reference to a variety of policies, procedures, past and best practices. Deals with confidential issues (e.g. payroll and salary information) using discretion and judgment. Interacts with vendors, MIT procurement representatives, faculty, staff, and students to understand and resolve accounting issues; Responds to inquiries by lab personnel requiring an in-depth understanding of the finance area and MIT policies and procedures, and takes ownership of inquiries by providing explanations and instructions; maintains records, files, and account documentation; Also assists with the preparation of budget spreadsheets; prepares and approves requisitions, invoices, RFPs, travel vouchers, credit card charges, etc.
At least 5 years of direct/related financial/accounting experience and a high school degree required; an Associate/Bachelor’s degree strongly preferred; advanced knowledge of and experience with financial systems, spreadsheets, accounting tools, and general finance administration; excellent oral and written communication skills; strong attention to detail; excellent analytical and organizational skills; the ability to set priorities, work effectively under the pressure of deadlines, and deal with frequent interruptions; and strong computer skills including experience with Microsoft Excel and Word. Must be able to work both independently and as part of a team. Knowledge of OSP, Kuali, COEUS, and SAP, MIT’s financial and administrative systems strongly preferred.
Please apply to position 14528 through the MIT jobs portal at http://jobs.mit.edu. Posted March 1, 2017.
Senior Faculty – IMES
SENIOR FACULTY MEMBER, The Institute for Medical Engineering and Science (IMES) http://imes.mit.edu/ at the Massachusetts Institute of Technology (MIT), Cambridge, Massachusetts invites applicants to apply for a tenured faculty position in the area of biomedical imaging to begin July, 2017 or thereafter. The successful candidate will be appointed to a tenured faculty position at MIT as the Athinoula A. Martinos Professor. The successful candidate is expected to work closely with the Athinoula A. Martinos Center for Functional and Structural Biomedical Imaging, in particular the facilities housed at Massachusetts General Hospital (MGH). The Martinos Professor will have her/his laboratory at the Athinoula A. Martinos Center on the MGH campus. IMES is pioneering novel research and graduate education paradigms at the convergence of engineering, science, and medicine. IMES also houses the Harvard-MIT Health Science and Technology (HST) program, the Medical Electronic Device Realization Center, the Center for Microbiome Informatics and Therapeutics, and MIT’s Clinical Research Center. Appointments will be made in partnership with another MIT department. Applicants should hold a PhD in engineering, science, or a related field (including MD or MD/PhD) by the beginning of employment. The candidate should have demonstrated excellence in original research and teaching. The successful candidate will be expected to fulfill all teaching, research and service obligations of a tenured faculty professor at MIT. Faculty duties include teaching at the undergraduate and graduate levels, advising students, conducting original scholarly research, developing course materials at the graduate and undergraduate levels, and service to MIT and the profession.
Interested candidates should submit application materials electronically at http://imes-senior-search.mit.edu/register. Each application should include: curriculum vitae; the names and addresses of three or more references; a strategic statement of research interests; and a statement of teaching interests. Each candidate must arrange for reference letters to be uploaded at http://imes-senior-search.mit.edu/letters.
Questions should be addressed to email@example.com. To be considered responses must be received by April 1, 2017.
With MIT’s strong commitment to diversity in engineering education, research, and practice we especially encourage minorities and women to apply.
MIT is an Equal Opportunity/Affirmative Action employer.
For general questions, technical issues, or problems submitting documents, please contact Search-Master@School-of-Engineering-Faculty-Search.mit.edu.