- Administrative Assistant 2
- Senior Administrative Assistant
- Human Resources Representative 2
- Laboratory Manager
- Technical Associate I
- Postdoctoral Associate
Administrative Assistant 2 – Job #20143 and Job #20306
Position overview: Institute for Medical Engineering and Science (IMES), provides a wide range of complex administrative support for professors and their research groups. Will act as a liaison between students, staff, DLCs, and external contacts, ensuring inquiries are addressed and resolved according to department policy and procedures. Composes and edits internal correspondence and other documents. Assists with the preparation and organization of materials for courses. Working closely with the IMES finance department and PIs, performs month-end financial review and control functions. Investigates and follows up on purchasing/accounting discrepancies. May analyze expenditures and/or provide recommendations for adjustments. Working with MIT’s Buy-2-Pay system, processes requisitions and purchase orders. Schedules appointments and meetings. Coordinates high-level events, including reserving space, scheduling presenters, ordering refreshments, preparing materials, and advertising. Prepares complex itineraries for multiple constituents. Manages complex domestic and international travel arrangements. Working collaboratively with IMES Human Resources, obtains information and submits requests for visiting and postdoctoral appointments. Drafts appointment letters. Assists with orienting and training new students, staff, and visitors. Assists in upkeep of the space and office equipment. Initiates changes and updates to manuals and procedures for own area. Performs other duties as necessary.
REQUIRED: High School education or equivalent. A minimum of three years secretarial, office, or related experience. Strong oral and written communication, interpersonal and organizational skills and the ability to work effectively with people at all levels. Strong customer service and attention to detail. Ability to maintain confidentiality, learn new skills, and balance priorities across simultaneous projects. Proficiency with MS Office and ability to learn new software applications. Proactive, self-motivated, and resourceful individual who is able to work independently as well as on a team. PREFERRED: Bachelor’s Degree. Adobe, Endnote, Stellar, SAP, and web design software experience. Prior MIT experience helpful. Job #20143
Senior Administrative Assistant – Job #19780
Position overview: Institute for Medical Engineering and Science (IMES), to provide a wide range of complex and diverse administrative support for the director’s academic, teaching, and research activities and events. Will represent the director to high-level internal/external stakeholders and handle complex inquiries; provide support to faculty, staff, students, and alumni; work with the assistant director to plan and coordinate high-level events; compose and edit a high volume of written communication, e.g., presentations, recommendation letters, grant proposal cover letters, and departmental-level community correspondence; serve as liaison for calendar management with multiple constituents; coordinate complex travel and scheduling arrangements for international visitors; gather information and submit requests for visiting and postdoctoral appointments; draft appointment letters; prepare materials for faculty promotion and tenure cases; work closely with the IMES finance department and principal investigators to perform month-end financial review and control (FRC) functions; monitor and reconcile sponsored research accounting statements; investigate and follow up on purchasing/accounting discrepancies; and perform other duties as assigned. May serve as an approver for procurement card transactions and coordinate special projects.
Human Resources Representative 2 – Job #20240
Position overview: Institute for Medical Engineering and Science (IMES), Institute for Medical Eng. and Science (IMES), to provide complex, comprehensive HR support to staff, faculty, and students on a variety of functions, including MIT policies/procedures, appointments and renewals, and payroll. Will assist with a variety of HR administrative duties, including responding to general HR inquiries; processing HR transactions (e.g., appointments, terminations, promotions, timesheets, extended sick leave, etc.); handling the visiting student appointment process; liaising with the International Scholars Office and processing visa paperwork and with HR-Payroll to resolve payroll issues; approving support staff and student payroll; Outside Professional Activities reporting; supporting IMES’ Undergraduate Research Opportunity Program (UROP); assisting with developing job descriptions and with recruitment-related activities, including utilizing applicant tracking system; assisting with event-related logistics, e.g., catering, room reservations, etc.; tracking temporary employees and interacting with agencies; participating on committees/projects; file maintenance; coordinating events related to staff training and development and confirming that forms and/or trainings are completed; handling vacation reporting, e-mail lists, HR records, and databases; processing FMLA leave requests; providing meeting support; providing personnel information for budgets; supporting the onboarding process for new employees; and other duties as assigned.
Laboratory Manager – Job ID #19412
Position overview: Institute for Medical Engineering and Science (IMES)-Edelman Lab, to support the principal investigator and research lab in the execution and maintenance of research operations. Will coordinate meetings and lab events; organize and perform a broad range of laboratory experiments; identify and negotiate the purchase of complex equipment; assess equipment needs and schedule equipment maintenance/repair; assist with the maintenance and upgrade of laboratory website, lab calendar, lab directories, mailing lists, and other online resources; create databases using FileMaker Pro, Excel, and Access; implement and maintain analysis software; perform analysis and documentation of experimental protocols; utilize routine and special techniques for monitoring the safety of lab space and personnel, equipment maintenance, and the upkeep of an active cell and tissue culture facility; implement protocols and ensure all lab members are trained according to policies set by MIT’s Environment, Health, and Safety Office; oversee protocol implementation and renewals (CAC, COUHES); serve as the primary resource for lab members on research techniques, onboarding new staff to the lab, and training lab members in equipment operation and research techniques; and perform other duties as requested.
Technical Associate I – Job #19857
TECHNICAL ASSOCIATE I, Institute for Medical Engineering and Science-Lieberman Lab, to join a lab that studies real-time evolution within the microbiomes of individual people with the aim of building the foundational ecological knowledge needed to realize the promise of precision microbiome engineering while addressing fundamental questions about the interactions of evolution and ecology in microbial communities. Will perform a range of bench and computational research, including microbial cultivation from skin samples, genomic library preparation, analyses of next-generation sequencing data, and data management; participate in modification of protocols and experiment strategies, perform literature reviews to identify new protocols and computational approaches, and document standard operating procedures for the lab; maintain appropriate inventory of lab supplies, assist with ordering, and ensure items are charged to correct accounts; maintain the lab freezer inventory, making and maintaining stocks of lab reagents and the inventory of common lab disposables; maintain the lab’s backup data server; and summarize and document results and findings to PI and lab researchers and present research findings at laboratory meetings. May co-author manuscripts/articles for publication, perform independent research, and perform other duties as needed.
REQUIRED: bachelor’s degree in biology, computer science, or related field; at least two years’ experience in wet-lab biology or computational biology (may include experience gained as an undergraduate) and working knowledge of both wet and dry lab microbiological techniques; at least beginner-level proficiency coding in Python; strong organizational and communication skills; attention to detail; ability to work effectively with a diverse group of people; a strong command of Microsoft, Excel, Word, and PowerPoint; and willingness to explore and implement opportunities that will add value to the lab. Job #19857
Postdoctoral Associate – Job #19676
Institute for Medical Engineering and Science (IMES), to join a collaborative project at the interface of fluids and health driven by MIT’s Fluid Dynamics of Disease Transmission Laboratory and Boston University’s Mühlberger Laboratory at the National Emerging Infectious Diseases Laboratories (NEIDL). Will be co-mentored by professors Bourouiba and Mühlberger as part of an integrated, collaborative, interdisciplinary team of virologists, biologists, and physical and engineering scientists in their two labs and the collaborating labs of professors Heldt and Gray in IMES. Will focus on the study of poorly understood mechanisms of respiratory virus transmission through the lens of fluid- and bio-physics as part of an interdisciplinary effort to tackle important knowledge gaps in our understanding of the various phases of host-to-host transmission that are the root of pandemics for a range of viral diseases. Viruses of interest include SARS-CoV-2 and Nipah. The work will include SARS-CoV-2 and Nipah virus cell culture infection studies, microscopy and spectroscopy analyses, designing and prototyping devices at various scales using additive/subtractive/molding techniques, functionally testing devices for use in the virological studies, and quantitative analyses of the results; maintaining a safe work environment; preparing regular written reports and presentations; engaging in team and sponsor meetings; and peforming other duties as assigned. REQUIRED: Ph.D. in virology, microbiology, biomedical engineering, or other engineering/physical science; molecular biology and BSL-2 virology experience with a focus on RNA viruses; ability to work independently and as part of a team in a multidisciplinary setting, manage time, write, and prioritize deadlines; and proven commitment to producing accurate, high-quality work. PREFERRED: experience in biophysics and modeling, microfabrication, and microfluidics. Job #19676