Senior Administrative Assistant – Job ID #16225
Senior Administrative Assistant, Institute for Medical Engineering and Science (IMES), to provide comprehensive and high-level administrative support for the IMES Director’s activities in multiple areas, including support for the Director, faculty development, resource development, and strategic initiatives.
Principal Duties and Responsibilities (Essential Functions**):
- Perform administrative duties for the Director, such as:
- Serve as liaison for calendar management with many constituents, including faculty, students, staff, and institute committees; academia, government, and industry officials; and offices, such as the Dean of the School of Engineering, Office of the Provost, and internal departments.
- Schedule, manage, and plan a variety of meetings and events on and off campus, including high profile events for business development, strategic initiative partnerships, and fundraising. Create events from scratch including invitations, agenda, catering, audio visual, facilities, speakers, and dinner.
- Coordinate complex travel arrangements for domestic and international travel, as well as complex scheduling arrangements for international visitors (e.g. housing arrangements, visa requirements, and travel bookings).
- Compose and edit internal and external correspondence and documents, such as signature ready and advanced working drafts of recommendation letters, cover letters for grant proposals, and departmental-level community correspondence.
- Compile data, write content, and design PowerPoint presentations.
- Provide research proposal and award support. Coordinate grant proposals and site visits and assist with the administration of awards. Process travel vouchers and requests for payment and set up new purchase orders.
- Schedule and coordinate monthly faculty meetings, annual faculty retreat, biennial visiting committee, and annual holiday party. Lead the process for selecting and mass mailing department holiday cards.
- Coordinate faculty development activities in collaboration with the Director, Administrative Officer, and appropriate committees. Prepare faculty promotion and tenure documents and cases for Academic Council review. Contribute to faculty hiring documents and be the point person to prospective faculty candidates for their interviews and visits to MIT. Coordinate faculty nominations and awards.
- Provide development support for philanthropic and industrial development activities in collaboration with faculty and the Leadership Giving Officer. Schedule and organize meetings, coordinate complex travel arrangements, attend meetings, and track activities. Prepare briefings for visits, confidential research summaries on foundations, and handle occasional special projects, such as assist with the preparation of proposals, prospect management and strategy development, and visits.
- Provide administrative and programmatic support for strategic initiatives in collaboration with faculty and the Administrative Officer. Schedule and organize meetings, coordinate complex travel arrangements, and attend meetings and track activities. Coordinate smaller strategic initiatives, such as partnerships to distribute seed grants. Develop and distribute the request for proposals, collect applications for review, notify applicants, and coordinate the distribution of the awards.
- Demonstrate a high level of customer service and professionalism in responding to student, staff, researcher, and faculty needs promptly and appropriately. Research and resolve problems, referring appropriately when necessary, but owning issues through completion.
- Create and update manuals/ procedures for area as required.
- Perform other duties as assigned.
Supervision is received from the Administrative Officer.
No direct reports. May train, monitor, and coordinate the work of students and temporary staff.
Qualifications & Skills:
Five years of related experience required, with experience in an academic setting. Bachelor’s Degree is preferred. Ability to maintain confidentiality. Must demonstrate tact and discretion in interacting with a diverse constituency of faculty, staff, and students; excellent organizational and problem solving skills, with a high level of accuracy and attention to detail; excellent communication and people skills; and ability to exercise good judgment and take initiative. Ability to work both individually with minimal supervision and as a team player. Work under deadline pressure and coordinate a number of projects simultaneously. Proficiency with MS Office and ability to learn new software applications. Prior MIT experience is helpful.
Please apply to the position using job #16225 through the MIT jobs portal at http://jobs.mit.edu.
Senior Research Support Associate, Chung Lab – Job ID #15886
POSITION DESCRIPTION: Institute for Medical Engineering and Science and Picower Institute for Learning and Memory, To assist with general operational and research-related tasks within an experimental neuroscience / engineering laboratory working with stem cells, clinical samples, and microfluidics. General operational tasks include maintaining inventory, maintaining stem cell cultures, material fabrication, tissue processing, 3D imaging, and other laboratory or experimental tasks as needed. The opportunity to contribute to or lead projects is available as competency in various skills is demonstrated. Will work under the supervision of the postdocs and principal investigator.
REQUIREMENTS: A B.S. in bioengineering, biology, neuroscience or a related field preferred. At least 1 year experience working in a laboratory setting is desirable. Ability to work independently and as part of a team is critical. Strong communication skills and attention to detail are required. Ability to troubleshoot experimental obstacles and exhibit good moral judgment. Cell culture experience and computer skills in Microsoft Office or other computer programming software are highly desirable.
Please apply to the position using job #15886 through the MIT jobs portal at http://jobs.mit.edu.