- Communications Administrator
- Senior Research Support Associate, Chung Lab
- Project Coordinator, Brown Lab
- Technical Associate I, Bhatia Lab
- Senior Administrative Assistant
- Administrative Assistant II
Communications Administrator – Job ID #17195
Guided by the vision and strategic direction set by the Director of the Institute for Medical Engineering and Science (IMES), the Communications Administrator will contribute to communications strategies and implement communications and marketing activities that engage diverse constituencies, including faculty, strategic partners, industry, current and prospective donors, alumni, current and prospective students, and media.
Principal Duties and Responsibilities:
- Will collaborate with others in IMES to identify research and education activities and projects that best represent IMES’s goals, activities, and accomplishments to internal and external audiences.
- Research, develop, write, and edit creative and original content and collateral for print communications.
- Develop content for digital communications such as websites, social media, and email outreach.
- Write letter templates, fundraising appeals, and other donor-related and stewardship materials to help generate financial support for IMES’s activities.
- Support student admissions efforts for the Harvard-MIT Program in Health Sciences and Technology (HST is the graduate program housed within IMES) and other IMES educational activities through website content development, presentations, and print collateral.
- Create print and digital communications to advertise programs and events.
- May create, format, and edit presentations for meetings and events for the IMES Director.
- Act as primary support on IMES’s and HST’s web and social media presence, including developing and maintaining content on the websites, making updates, and coordinating with website vendor support.
- Interact with vendors (e.g., writers, designers, web developers, agencies, film production).
- Compile data and metrics for input into measuring communications performance.
- Coordinate with other existing communications staff and resources within MIT and serve as the primary contact for all communications, including contacts with local, national, and international media as well as the MIT News Office, communications staff in the School of Engineering, and other media outlets at MIT.
- Manage and update audio/visual archives, including documenting departmental activities and news. Organize and record historical department documents, images, video, etc.
- Manage and update contact databases.
- Keep current with best practices in the field of communications. Provide recommendations on new standards, technologies, and trends in online communities.
- Perform other duties as assigned.
Qualifications & Skills:
- Bachelor’s degree in English, communications, or related field.
- Minimum of 3 years of communications, marketing, or related experience required. Experience in higher education preferred.
- Excellent research, writing, and editing skills.
- Experience in print and digital communication.
- Ability to manage multiple concurrent projects in an evolving and deadline driven environment.
- Strong organizational skills and attention to detail.
- Ability to work independently as well as part of a dynamic team and build productive relationships with diverse constituencies across multiple units.
- Ability to maintain confidentiality.
- Proficient in Adobe Creative Suite (e.g., InDesign, Illustrator, Photoshop) and Microsoft Office.
Please apply to the position using job #17195 through the MIT jobs portal at http://jobs.mit.edu.
Senior Research Support Associate – Job ID #16864
Institute for Medical Engineering and Science and Picower Institute for Learning and Memory, to assist with general operational and research-related tasks within an experimental neuroscience / engineering laboratory working with mouse tissue and clinical samples. General operational tasks include maintaining inventory, making buffers, 3D microscope imaging, tissue processing, 3D image analysis, and other laboratory and experimental tasks as needed. The opportunity to contribute to or lead projects is available as competency in various skills is demonstrated. Will work under the supervision of the postdocs and principal investigator.
A B.S. in bioengineering, biology, neuroscience, biological engineering or a related field preferred. At least 1 year experience working in a laboratory setting is desirable. Ability to work independently and as part of a team is critical. Strong communication skills and attention to detail are required. Ability to troubleshoot experimental obstacles and exhibit good moral judgment. Experience in tissue processing, imaging and/or image analysis are highly desirable.
Please apply to the position using job #16864 through the MIT jobs portal at http://jobs.mit.edu.
Project Coordinator, Brown Lab – Job ID #17180
The Project Coordinator (PC) Neuroscience Statistics Research Laboratory (NSRL), to be responsible for day-to-day management and execution of research projects focused around advancing the science of understanding general anesthesia. The Project Coordinator will work collaboratively to oversee the operation and integration of all research projects within the NSRL. The Project Coordinator will coordinate the research efforts and facilitate interactions among the NSRL investigators to achieve the greatest likelihood of accomplishing the NSRL’s research goals. He/she will support the brainstorming of future projects; conduct literature reviews; draft and edit manuscripts; create presentations; synthesize, draft, and present research results; write/edit materials for wider lab and community use, e.g., newsletters and website; organize/oversee events/conferences/symposia; serve on new hire interview and onboarding teams; develop and support new initiatives; support other researchers’ work and design and complete independent research; respond to information requests; and perform other duties as assigned. The Project Coordinator will display a high degree of initiative and independent judgment and collaborate closely with laboratory leadership to continually assess and direct a wide range of issues including research program operations, personnel management, regulatory, quality improvement, long range planning and program development and implementation.
Principal Duties and Responsibilities:
Project Management (90%):
- Coordinate and implement a wide range of projects identified as priorities by the Director of the Center.
- Serve as a contact with internal and external partner teams.
- Develop and implement a detailed project plan to monitor and track progress.
- Develop and manage project timelines. Take action steps and works with others to meet objectives and deadlines.
- Maintain project plans/schedules/deliverables for multiple projects and may manage competing priorities for multiple programs or projects. Track key project metrics.
- Plan, organize, prioritize and track status of project activities. Monitor project scope and schedule. Perform follow-ups as needed, coordinate resources and escalate issues to Director as needed.
- Compile, review, and analyze complex data and findings. Create reports for management on project success and provide recommendations on next steps, how to resolve issues, etc.
- Organize and complete special projects as needed.
Administrative Operations (10%):
- Handle sensitive and confidential information with discretion.
- Draft and edit correspondence, communications, presentations and other documents.
- Prepares required project documentation and reports.
- Create and edit spreadsheets.
- Perform research using multiple sources (internet, library, etc.) on topics designated by the Director.
- Schedule diverse and complex appointments and meetings.
- This is a dynamic and ever changing environment, and applicant will have to have the flexibility to work with changing priorities and changing teams.
Perform other duties as needed or required.
Qualifications & Skills:
- Bachelor’s degree in psychology, neuroscience, or related social science field required
- A minimum of three years’ administration/operations and/or project management experience.
- Meticulous attention to detail
- Excellent organizational, writing, editing, and communication skills
- Comfort presenting to different audiences.
- Ability to handle multiple priorities from multiple sources, perform accurately despite time pressure and frequent interruptions, work independently, and collaborate with different people as part of a team.
- Ability to handle confidential information.
- Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe (Illustrator) and LaTex.
- Familiarity with web site editing and ability and willingness to learn new programs.
Please apply to the position using job #17180 through the MIT jobs portal at http://jobs.mit.edu.
Technical Associate I, Bhatia Lab – Job ID #16791
Institute for Medical Engineering and Science (IMES), Work in Professor Bhatia’s lab at the cutting edge of nanotechnology for the development of diagnostic and therapeutic strategies to overcome drug resistance/drug delivery barriers in infectious disease. The position will also include an administrative component, for which the candidate will play a lab-supporting role under the supervision of the lab manager. Relevant duties may include participation in supply ordering, invoice tracking and filing, organizing and maintaining various lab inventories, equipment maintenance and requesting equipment repairs. Hands-on experimental work will be performed at the interface of microbiology and nanomedicine, where the main research responsibility will be to plan and execute bacterial culture experiments under the supervision of a postdoctoral mentor. Bench responsibilities will include techniques applied to assess candidate antibacterial materials (microdilution, cytotoxicity, hemolysis), animal studies (bacteria innoculation, injections, breath collection, live animal imaging, tissue collection, processing animal tissues), mammalian and bacterial cell culture, microscopy, nanotechnology (peptide conjugation and analysis), and biology (FACS analysis, RT-qPCR, Western blotting). Other duties may include configuring and operating laboratory apparatus and instruments such as those necessary for standard tissue culture or molecular biology assays, as well as animal surgical and husbandry tasks; reading and recording instrument data; tabulating data and keeping detailed laboratory records; ordering chemicals, reagents, and other laboratory supplies; participating in laboratory meetings and planning sessions with a diverse group of biologists and engineers; reading literature applicable to nano drug delivery systems and the development of ant-infective agents; and overall, contribute – with the aid of colleagues – to maintaining the laboratory.
Bachelor’s degree in Life Sciences in a field related to microbiology, bioengineering, infectious disease, cellular biology, and/or molecular biology required, with the equivalent of at least 2 years of relevant research experience in related lab techniques, which may include undergraduate work. Proven aptitude with lab techniques including bacteria culture, animal handling, flow cytometry, and immunohistochemistry are strongly preferred. Experience with mammalian and bacterial viability assays, animal infection models and imaging, as well as molecular techniques such as cloning, PCR, and Western blotting are also desired. Ability to solve complex problems. Ability to exercise judgment within defined practices and techniques. Willingness to learn new research and techniques. Excellent communication skills and the ability to interact with all levels of staff and with external contacts. Exceptional organizational, critical thinking skills, and attention to detail are essential.
This is a one-year position with the possibility of renewal, contingent upon grant funding.
Please apply to the position using job #16791 through the MIT jobs portal at http://jobs.mit.edu.
Senior Administrative Assistant – Job ID #17363
To provide comprehensive and high-level administrative support for the IMES Director’s activities in multiple areas, including support for the Director, events, faculty development, resource development, calls for applications, and office management.
Principal Duties and Responsibilities (Essential Functions**):
- Perform administrative duties for the Director, such as:
- Compose and edit internal and external correspondence and documents, such as signature ready and advanced working drafts of recommendation letters, cover letters for grant proposals, and departmental-level community correspondence.
- Handle and organize Institute individual and mass communication (emails and mass mailings) with sponsors, colleagues and constituents.
- Compile data and design PowerPoint presentations.
- Provide research proposal and award support. Coordinate grant proposals and site visits and assist with the administration of awards. Process travel vouchers and requests for payment and set up new purchase orders.
- Serve as liaison for calendar management with multiple constituents, including faculty, students, staff, and institute committees; academia, government, and industry officials; and offices, such as the Dean of the School of Engineering, Office of the Provost, and internal departments.
- Schedule and plan a variety of meetings and events on and off campus, including high profile events, seminar series, and development events. Create events from scratch including coordinating logistics such as reserving and setting-up space, scheduling presenters, preparing materials, invitations, agenda, catering, audio visual, facilities, speakers, and dinner.
- Coordinate complex travel arrangements for domestic and international travel, as well as complex scheduling arrangements for international visitors (e.g., housing arrangements, visa requirements, and travel bookings). Process travel reimbursements using Concur.
- Organize monthly faculty meetings, annual faculty retreat, annual staff retreat, biennial visiting committee, and annual holiday party.
- Under minimal supervision from the Director and Assistant Director, coordinate faculty development activities. Draft document templates and document processes. Provide administrative support to the IMES Faculty Development Group.
- Assist with the preparation of materials for faculty promotion and tenure cases for Academic Council review. Contribute to faculty hiring documents and be the point person for prospective faculty candidates for their interviews and visits to MIT. Draft correspondence for review including faculty nominations and awards.
- Provide development support for philanthropic, IMES Industrial Group, and related activities in collaboration with the Leadership Giving Officer. Assist with event logistics including scheduling complex meetings, coordinating events, confirming attendees, arranging speakers, ordering refreshments and performing other administrative tasks to support these initiatives.
- Handle calls for applications for fellowships and other funding administered by IMES. Collect applications for review, create spreadsheet to track applicant information, notify applicants, and assist with the award distribution.
- Assist Assistant Director with office management responsibilities for IMES headquarters. Demonstrate a high level of customer service and professionalism in responding to student, staff, researcher, and faculty needs promptly and appropriately. Research and resolve problems, referring appropriately when necessary, but owning issues through completion.
- Make recommendations for updating manuals/ procedures for area as required.
- Perform other duties as assigned.
Qualifications & Skills: Five years of related experience required, with experience in an academic setting. High school diploma required; Bachelor’s Degree is preferred. Ability to maintain confidentiality. Must have excellent writing skills. Must demonstrate tact and discretion in interacting with a diverse constituency of faculty, staff, and students; excellent organizational and problem solving skills, with a high level of accuracy and significant attention to detail; excellent communication and people skills; and ability to exercise good judgment and take initiative. Ability to work both individually with minimal supervision and as a team player. Ability to work under deadline pressure and coordinate a number of projects simultaneously. Proficiency with MS Office and ability to learn new software applications. Prior MIT experience is helpful.
Please apply to the position using job #17363 through the MIT jobs portal at http://jobs.mit.edu.
Administrative Assistant II – Job ID #17238
Under minimal supervision, provide comprehensive administrative support for three professors and their research groups in the Institute for Medical Engineering and Science (IMES).
Principal Duties and Responsibilities:
- Assist with the preparation and organization of materials for courses such as assisting with updating and compiling course reading materials, editing Powerpoint presentations, and working with Copytech on copyright information. Maintain course website.
- Respond to inquiries requiring a broad understanding of work-area policies and procedures. Provide explanations and instructions and ensure inquiries are addressed and resolved.
- Update faculty members’ CVs and maintain up to date list of their publications. Compose and edit internal correspondence and documents. Assist with layout and graphics for research manuscripts. Design PowerPoint presentations from established content.
- Use Web software to input, update, and maintain Web content including the lab websites and develop a template for all project pages.
- Following budgetary guidelines, monitor and order supplies and equipment. Select vendors. Process journal vouchers, requisitions, and purchase orders using SAP. Process requests for payment and invoices. Use signature and purchasing authorization as appropriate.
- Monitor and reconcile accounting statements in compliance with financial review and control. Investigate and follow up on purchasing/accounting discrepancies. In conjunction with Finance office, assist with the monitoring and reconciling of research and discretionary accounts in SAP. Prepare and approve purchasing and accounting forms; approve Procurement card transactions; submit FRCs monthly.
- Assist faculty with the preparation of grant proposals and coordinates pre- and post-grant award management, including tracking submission deadlines for funding requests, renewals and annual reports.
- Schedule appointments and meetings. Coordinate events, such as research group meetings, seminars, conference logistics, luncheons and recreational activities for the labs and class trips. Duties include reserving space, scheduling presenters, ordering refreshments, preparing materials, and advertising. Prepare complex itineraries for multiple constituents.
- Manage complex domestic and international travel arrangements. Process travel reimbursements using Concur. Coordinate logistics for attendance at conferences for staff as well as internal and external sponsor visits including hotel, transportation and visa, if applicable.
- Resolve problems in a thorough and timely manner, including basic computer problems.
- Gather information and submit requests for visiting and postdoctoral appointments. Draft appointment letters. Assist with orienting and training new students, staff, and visitors. (For example, provide guidance on the Institute procedures for ordering research materials.)
- Assist in upkeep of the space, including overseeing the maintenance of office equipment, and setting up and maintaining common areas.
- Create filing systems and monitor for efficiency. Maintain records such as travel vouchers and research grants/contracts. Initiates changes and updates to manuals and procedures for own area. Train others regarding policies and procedures.
- Deal with confidential issues using discretion and judgment.
- Proactively seek training and development opportunities to improve and update skills in order to better support faculty.
- Perform other administrative, financial, and clerical duties as necessary to support faculty activities, including: distribute mail, coordinate mass mailings, photocopy, library and Internet searches.
Requirements: At least three years’ relevant work experience; strong interpersonal, customer service, organizational, and oral and written communication skills; attention to detail; ability to maintain confidentiality, learn new skills, and balance priorities across simultaneous projects; and proficiency with MS Office and ability to learn new software applications. Seek proactive and self-motivated individual who can demonstrate resourcefulness and the ability to work both independently and as part of a team. Bachelor’s degree and Adobe, Endnote, Stellar, SAP, and web design software experience preferred. MIT experience helpful.
Please apply to the position using job #17238 through the MIT jobs portal at http://jobs.mit.edu.