Career Opportunities

Job Summary

The Harvard-MIT Health Sciences and Technology (HST) program is an interdisciplinary, inter-institutional education program focused on training physician-innovators, scientists and engineers to advance human health. HST is seeking an experienced Director of HST Administration to provide administrative leadership and operational oversight of the HST Program/London Society at HMS.

Job-Specific Responsibilities

The Director of HST Administration at HMS, reporting directly to the Co-Director of HST at HMS and working collaboratively with the Associate Dean for Medical Education Planning and Administration in the Program of Medical Education (PME) at HMS and the Director of Education in HST at MIT, provides administrative leadership for the London Society and serve as a member of the HMS-MIT team contributing to the overall mission of HST, a vibrant community of 300 HST MD and PhD students and over 100 affiliated faculty. The Director refines, develops and manages a full range of student and curriculum support activities to ensure HST MD students thrive academically and personally, working closely and collaboratively with colleagues at HMS and at MIT. The Director oversees a cross-functional staff team in HST/London Society and is responsible for administrative management, planning, budgetary oversight and staff supervision.

Programmatic Leadership
•    Collaborates with HST leadership to address challenges and achieve program’s goals;
•    Builds bridges by establishing structures, systems, policies, and relationships within HST, between faculty and staff and among relevant offices at HMS and MIT; Supports implementation of change and ongoing quality improvement initiatives in the HST MD program;
•    Monitors relevant accreditation standards; works with HMS faculty and staff to ensure compliance;
•    Troubleshoots issues and makes decisions about resolutions; exercises judgment in determining when consultation with leadership is needed;
•    Represents HST/London Society on the PME Administration Executive Committee;
•    Serves as liaison and representative of the HST Co-Director at HMS in interactions with faculty, staff, and students in responding to requests and resolving problems; represents HST on committees and manages ad hoc projects.
Staff Management
•    Hires, onboards, and supervises administrative and support staff (3 direct reports, 2 co-supervised), including workflow, task and project management, annual performance review and goal setting;
•    Provides ongoing mentoring to HST staff at HMS and considers individual long-term professional development needs; facilitates organizational learning and continuous improvement.
Administration and Finance
•    Manages and oversees the administrative and financial operations of the HMS HST office;
•    Leads the preparation and submission of the annual operating budget, in concert with HST Co-Director at HMS;
•    Prepares quarterly teaching compensation reports to distribute ~$800K/year for delivery of the HST preclerkship curriculum.
Student Services
•    Supports students, managing administrative problems and making appropriate referrals while maintaining confidentiality;
•    Working with the MD program leaders, develops and implements policies, procedures and administrative systems to support students;
•    Oversees functions of the HST MD Board of Advisors;
•    Collaborates on programs in support of MD students across the five academic societies
•    Ensures compliance with visa requirements for international students;
Curriculum Services
•    Ensures smooth operations of HST MD Curriculum Subcommittee, including course reviews, Curriculum Retreats, etc.;
•    Partners with PME Curriculum Services, HMS Registrar, and HST staff at MIT to coordinate academic calendars, course schedules, etc.
•    Develops administrative systems to bring efficiencies in support of course management of all HST preclerkship courses, the HST MD Research Assistantship program and MD thesis requirements.

Basic Qualifications

•Bachelor’s degree required, with 7+ years of progressively responsible administrative experience in higher education academic environments, including direct and sustained interactions with students and faculty.
•Supervisory experience and proven ability to mentor a team that includes administrative staff, support staff, and student workers.

Additional Qualifications and Skills

•Master’s degree in a related field preferred;
•Potential to develop a deep working understanding of HST degree programs and to represent the program as an ambassador in interactions throughout Harvard, MIT, and affiliated hospitals;
•Exceptional managerial skills that demonstrate success in supporting and leading a team, including during times of transition, managing overall performance and providing coaching and feedback;
•Successful track record as a leader and strategist in a complex organizational environment, including experience managing multiple projects and simultaneous priorities and finances;
•Exceptionally strong communication skills and interpersonal skills;
•Ability to deal with complex issues with keen academic and administrative judgment and a high degree of discretion and diplomacy;
•Understanding of medical education desirable, though not mandatory;
•Ability to work under time constraints;
•Ability to deal with students and with student issues with sensitivity and compassion;
•Ability to anticipate administrative needs of the HST Co-Director and other faculty leaders;
•Ability to adapt to new challenges;
•Adept at building effective working relationships with all members of the academic community, including staff, faculty, students and senior-level administrators and leaders;
•Strong computer skills with proficiency in use of Microsoft Office, Canvas, Oasis, Zoom, PeopleSoft and other Oracle human resource and financial systems. Please apply here.