- Junior Faculty Position
- Senior Financial Officer
- Administrative Assistant 2
- Technical Associate II
- Senior Research Support Associate
- Financial Officer
Junior Faculty Position
The Institute for Medical Engineering and Science (IMES) http://imes.mit.edu/ at the Massachusetts Institute of Technology (MIT), in Cambridge, Massachusetts, invites applicants to apply for junior tenure-track faculty positions in the area of medical data science to begin July 1, 2020 or on a mutually agreed date thereafter. IMES is pioneering novel research and graduate education paradigms at the convergence of engineering, science, and medicine. IMES also houses the Harvard-MIT Program in Health Sciences and Technology (HST), MIT’s Clinical Research Center and Center for Translational Research, the Medical Electronic Device Realization Center, and the Center for Microbiome Informatics and Therapeutics. The appointment will be made in partnership with the MIT Department of Electrical Engineering and Computer Science (EECS) and the position will be part of the Artificial Intelligence and Decision-Making (AID) faculty. The position will have equal academic responsibilities in IMES and EECS. Applicants should hold a PhD in engineering, science, computer science, or a related field (including MD or MD/PhD) by the beginning of employment. While all research areas are of interest, IMES is particularly interested in candidates whose research is pertinent to using “big data” to inform and improve clinical decision-making. The successful candidate will be expected to fulfill all teaching, research, and service obligations of a junior faculty member at MIT. Faculty duties include teaching at the undergraduate and graduate levels, advising students, conducting original scholarly research, developing course materials at the graduate and undergraduate levels, and service to MIT and the profession. Interested candidates should submit application materials electronically at http://imes-search.mit.edu/register. Each application should include: curriculum vitae; the names and addresses of three or more references; a strategic statement of research interests; and a statement of teaching interests. Each candidate must arrange for reference letters to be uploaded at http://imes-search.mit.edu/letters.
Applications received by February 28, 2020 will be given priority. Questions should be addressed to firstname.lastname@example.org.
With MIT’s strong commitment to diversity in engineering education, research, and practice, we especially encourage minorities and women to apply.
MIT is an Equal Opportunity/Affirmative Action employer.
Senior Financial Officer – Job ID #18520
Job Description & Minimum Qualifications:
To provide effective management of all IMES and Harvard-MIT Program in Health Sciences and Technology (HST) related financial activity, including all sponsored, non-sponsored, and general accounts administered through IMES and HST at MIT and Harvard Medical School (HMS). This position reports to the IMES Assistant Director for Administration (AD) in the area of finance and is responsible for the supervision of finance office staff.
This individual will work with the AD on the development, consistency, and implementation of the overall IMES accounting and financial management methodology and infrastructure, including transactions and reconciliations between MIT and HMS. Will also be responsible for the effective administration of sponsored research activity, preparation of annual institution budgets, day-to-day transactions, and closing activities. The Senior Financial Officer will provide financial reports, summaries, analyses, forecasts, and resource needs assessments, utilizing current and historical data. Will coordinate with HST staff at MIT and HMS to ensure proactive and effective financial planning and monitoring in the areas of program administration, student support funding, course budgeting, and training grants.
Position requires developing and maintaining relationships, and continuously interfacing, with a variety of departments and centralized offices at multiple institutions (MIT, HMS, area hospitals, and other affiliated research institutions) to facilitate financial activities for current and new initiatives. Will create, enhance, and employ infrastructure and controls as needed to ensure compliance with policies and procedures, and make recommendations regarding fiscal policies, plans, and strategies.
- Participate in the development of financial goals and strategies for IMES.
- Implement financial policy, procedures, and process improvements.
- Responsible for managing the full sponsored research financial management from proposal to close-out, with support from the financial staff. Advise principal investigators and staff on all aspects of sponsored activity administration.
- Continuously monitor complex research administration items, such as cost sharing and underrecovery. Monitor research overruns. Work closely with faculty and department administration to resolve problematic transactions or clear overruns in an appropriate manner.
- Responsible for the implementation and reconciliation of MIT and HMS accounting and financial management practices, with respect to the HST Program.
- Maintain relationship with MIT and HMS budget, accounting and procurement offices, to ensure that IMES and HST business is conducted in compliance with institutional and local policies and procedures in an efficient and effective manner. Advise IMES and HST staff as to proper protocols for financial activity.
- Manage quarterly operational expense reconciliation process between MIT and HMS.
- In conjunction with the Director and Assistant Director, develop, maintain, and compile the annual general and non-research account budgets at both MIT and Harvard.
- Responsible for forecasting and reviewing monthly general and fund statement activity and budgets. Provide the Director and Assistant Director with information and recommendations regarding budget forecasts and planning.
- Prepare, and process annual closing entries, including the drafting of pooled endowment and gift account funds (as determined in conjunction with the Director and the Assistant Director).
- Authorize and oversee expenditures.
- Oversee effort certification.
- Prepare financial reports and summaries, and examine current and historical costs for trend analysis and forecasting, including financial analysis of monthly and quarterly spending.
- Oversee the maintenance of information in financial systems of record, including the updating and correction of financial authorizations, addressees, and SAP fund center hierarchy classifications.
- Supervise and mentor financial staff. Ensure high levels of performance from direct reports through training, creating work standards, and holding individuals accountable for assignments. Provide performance feedback and assist employees with plans for development and training. Train support staff and implement administrative systems with oversight on all financial operations and research administration matters to ensure compliance with all stakeholders (sponsors, MIT partners, etc.).
- Develop and maintain proficiency in MIT and HMS financial systems and applications for relevant staff, including attending necessary training for SAP, Data Warehouse, etc.
- Interpret MIT, HMS, and government policies.
- Coordinate internal and external audits.
- Develop and present complex reports and analyses as requested.
- Perform other duties as assigned.
QUALIFICATIONS: Required: Bachelor’s degree and at least 5 years of experience in research administration, accounting, or finance. Must have proven ability to work in a complex environment, handle multiple tasks simultaneously, and meet deadlines. Must have excellent communication, analytical, organizational, and interpersonal skills. Demonstrated ability to work independently and with others; strong attention to detail and accuracy; and ability to set goals and objectives, present solutions to complex problems, and be self-motivated. Strong experience with SAP, Kuali Coeus, Cognos, Brio, and Excel. Ability to learn changing technologies related to grants and contract management. Knowledge of federal guidelines.
Preferred: Master’s degree and higher education experience. Experience managing and leading others. Knowledge of pre- and post-award financial activities.
Please apply to the position using job #18520 through the MIT jobs portal at http://jobs.mit.edu.
Administrative Assistant 2 – Job ID#18016
Under minimal supervision, provide comprehensive administrative support for two professors and their research groups in the Institute for Medical Engineering and Science (IMES).
Principal Duties and Responsibilities (Essential Functions**):
Assist with the preparation and organization of materials for courses such as assisting with updating and compiling course reading materials, editing Powerpoint presentations, and working with Copytech on copyright information. Maintain course website.
- Respond to inquiries requiring a broad understanding of work-area policies and procedures. Provide explanations and instructions and ensure inquiries are addressed and resolved.
- Update faculty members’ CVs and maintain up to date list of their publications. Compose and edit internal correspondence and documents. Assist with layout and graphics for research manuscripts. Design PowerPoint presentations from established content.
- Use Web software to input, update, and maintain Web content including the lab websites and develop a template for all project pages.
- Following budgetary guidelines, monitor and order supplies and equipment. Select vendors. Process journal vouchers, requisitions, and purchase orders using SAP. Process requests for payment and invoices. Use signature and purchasing authorization as appropriate.
- Monitor and reconcile accounting statements in compliance with financial review and control. Investigate and follow up on purchasing/accounting discrepancies. In conjunction with Finance office, assist with the monitoring and reconciling of research and discretionary accounts in SAP. Prepare and approve purchasing and accounting forms; approve Procurement card transactions; submit FRCs monthly.
- Assist faculty with the preparation of grant proposals and coordinates pre- and post-grant award management, including tracking submission deadlines for funding requests, renewals and annual reports.
- Schedule appointments and meetings. Coordinate events, such as research group meetings, seminars, conference logistics, luncheons and recreational activities for the labs and class trips. Duties include reserving space, scheduling presenters, ordering refreshments, preparing materials, and advertising. Prepare complex itineraries for multiple constituents.
- Manage complex domestic and international travel arrangements. Process travel reimbursements using Concur. Coordinate logistics for attendance at conferences for staff as well as internal and external sponsor visits including hotel, transportation and visa, if applicable.
- Resolve problems in a thorough and timely manner, including basic computer problems.
- Gather information and submit requests for visiting and postdoctoral appointments. Draft appointment letters. Assist with orienting and training new students, staff, and visitors. (For example, provide guidance on the Institute procedures for ordering research materials.)
- Assist in upkeep of the space, including overseeing the maintenance of office equipment, and setting up and maintaining common areas.
- Create filing systems and monitor for efficiency. Maintain records such as travel vouchers and research grants/contracts. Initiates changes and updates to manuals and procedures for own area. Train others regarding policies and procedures.
- Deal with confidential issues using discretion and judgment.
- Proactively seek training and development opportunities to improve and update skills in order to better support faculty.
- Perform other administrative, financial, and clerical duties as necessary to support faculty activities, including: distribute mail, coordinate mass mailings, photocopy, library and Internet searches.
Supervision is provided by the faculty members and the Assistant Director; position requires ability to perform with minimal supervision.
No direct reports. May monitor and coordinate the work of students and temporary staff.
Education: High School education or equivalent. Bachelor’s Degree preferred.
Experience: A minimum of three years secretarial, office, or related experience.
Strong oral and written communication, interpersonal and organizational skills and the ability to work effectively with people at all levels;. Strong customer service and attention to detail. Ability to maintain confidentiality, learn new skills and balance priorities across simultaneous projects. Proficiency with MS Office and ability to learn new software applications. Adobe, Endnote, Stellar, SAP, and web design software experience preferred. Proactive, self-motivated, and resourceful individual who is able to work independently as well as on a team. Prior MIT experience helpful.
Please apply to the position using job #18016 through the MIT jobs portal at http://jobs.mit.edu.
Technical Associate II – Job ID #18389
Principal Duties and Responsibilities:
Laboratory for Computational Physiology, to support and undertake projects expanding and supporting large open-source archive of physiologic signals and signal processing software in a lab that brings together data scientists and health practitioners to conduct research for improving health care through new and refined approaches to interpreting data. Will contribute to software and workflows for extracting patient data from hospital databases and scrubbing protected health information. Includes opportunities to write open source code, participate in research with the potential to improve health care, and carry out self-driven projects. Will provide support and develop open source software for analyzing and processing multimodal clinical data, including structured data, waveforms, and images; develop materials for hands-on workshops that teach practical data science skills to clinical researchers; advise on developments in technology (software packages, machine learning methods) and recommend updates to lab practices as appropriate for improving quality; participate in reproducible research projects that are focused on improving patient care; support and enhance PhysioNet, a platform for sharing clinical resources such as code and data; and other duties as requested.